Planning a Retreat at Heartwood

We are a small retreat center, not a huge convention hall or resort. As such, our retreats are private, and each group has exclusive use, so our scheduling allows only one retreat at a time. The most affordable option (daily) is to book an event that is 6 days and 5 nights. Of course, you can plan a shorter retreat, but the price is higher per day for a 3- or 4-night event. 

Depending on the season, leaders will pay a fixed cost for the facility, which includes exclusive use of the lodge where participants gather, share meals, and relax, as well as all sleeping accommodations, kitchen, and use of the gardens, grounds, yoga center, pavilion, labyrinth, firepit, art room and more. (Taxes and a cleaning fee is additional.) Arrival begins 1 - 6 pm for groups on day one, and room checkout is at 10:00 am on your last day (but you can schedule activities at the center for longer.  If the facility is available, we invite the retreat leader(s) to arrive the night before and stay on-site to prepare and get organized if this is helpful. Our retreat liaison will meet with you to make sure you are set up and ready for your guests.

You can charge whatever you wish for your event. We offer a retreat planning guide and easy planning Excel sheet so you can plug in costs and any essentials you need or want to add, and then you can adjust your retreat fee until you arrive at a number that you feel your clients will consider a bargain while still providing you the income you deserve. For example, if you charge $1,995.00 for the 6-day event and do much of the teaching but opt for a food plan, you easily make 10K with only 12 paid participants and two retreat leaders.  Charge more, or attract more participants and your profit is higher (Charge an affordable $2,500 for the retreat, and you will make $16,000 - $21,000.)  Fit more participants into your event (inviting some to stay off-site in the nearby hotel, or have couples share a private room) and you will make more as well since the facility rental is fixed. You can also opt to not use our food plan and do your own meal prep by bringing a cook with you, or cater in or plan excursions to nearby restaurants for fun. This can increase your profit too.  Offer a special service, such as counseling, a certification program, or life coaching, and you will be able to charge much more, and the additional earnings will make your event more profitable, too. 

The potential for earning is limitless and will depend upon your vision, plan, and what you provide as a teacher/leader. 

We help you plan, price, and organize your retreat to get the results you deserve. Our convenient budgeting program allows you to experiment with choices to see how they affect the bottom line. 

If you have a service to offer at your retreat, such as teaching yoga or life coaching, the time will be filled with your training or coaching activities. Heartwood is also conducive to many inspirational wellness activities, from walking the labyrinth to leading nature meditations at the medicine wheel, garden activities, or fire ceremonies. No worries about planning activities that may or may not work when you are trying to plan a retreat at a place you are unfamiliar with. Our retreat liaison offers consultation, live webinars, and an inspirational course that shows you how to deliver heartfelt, meaningful activities at Heartwood. We will teach you how to lead others on an insightful labyrinth walk, do a fire ceremony, or make nature mandalas after a guided nature meditation. If you would rather hire an experienced instructor to guide the group in activities, we have a list of workshops, classes, and special events that you can book for your group at affordable rates.   We also provide a comprehensive list of off-site activities you may include for your group, such as allocating a day to visit the beach, engage in watersports, cultural events, sightseeing, etc.  Our list and recommendations provide endless possibilities for designing a retreat that will appeal to your target market.

The Heartwood facility offers a wealth of resources to support your wellness event, including singing bowls and sound instruments, yoga mats and props, seated meditation cushions, altar cloths and centerpieces, massage tables, audio/visual equipment for presentations, battery candles, tables and chairs, and more. Set up your spaces to be inviting, soulful and inspirational.

You can cook for your group using our state-of-the-art kitchens, (and to make this easy, we provide convenient easy recipes for healthy meals you can arrange for your group easily, and a list of local providers who cater if you wish to do some cooking, some ordering out and a meal or two purchased in restaurants during off-site excursions.

Or, if you want your time free for teaching or connecting with your clients you may opt for the meal plan @ 50.00 per person a day (the meal plan is free for 1 retreat leader per 6 paid students.) 

A meal plan includes food for a self-serve continental breakfast (yogurts, hard-boiled eggs, breads, power bars, muffins, fruit, juice, quiche, etc.) and two prepared meals – lunch and dinner – (Vegetarian or Traditional). Snacks include fresh fruit, nuts, power bars, and chips, which are available all day. We provide menus in advance and can accommodate gluten-free or vegan diets. You may elect to use the food plan for part or all of your retreat days and we price & prorate accordingly.